Candidate privacy and AI notice
The hiring team that invited you controls your application. This notice explains the VikaHire private test and the questions to resolve before an interview.
Information used for hiring
The hiring organization can store your résumé, profile, application, interview responses, feedback, and hiring decisions. Its roles determine who can see them.
AI can read résumés, compare a profile with a role, and help the team review interview evidence. The organization defines the role and rubric.
Consent comes before recording and scoring
The AI-interview screen asks separately for recording consent and AI-scoring consent. It names the data for your format and records the notice version.
You can decline. The AI interview will not start. Contact the hiring team to discuss another method or an accommodation.
For an interview with a person, all participants must consent before the team imports the recording or transcript for AI review.
A later change to this page does not replace the consent version you accepted. Ask the hiring team if the invitation and notice disagree.
What the interview records
The interview records your submitted text, time taken, and work for the round. Work can include code, diagrams, or designs.
If you speak, it can record audio and a transcript. You can correct the voice transcript before you submit your answer.
The AI interviewer uses no camera. It does not score faces, voice emotion, or other biometric signals. Scoring uses words and submitted work.
A person owns the decision
AI compares responses with a rubric and provides scores with quoted evidence. Scores are advisory and can be wrong.
A person reviews the evidence and makes the hiring decision. AI does not independently reject or advance a candidate.
Ask the hiring team to review a disputed transcript or score. Tell them which part is wrong and why.
Service providers and data regions
This list covers the website, contact handling, and the VikaHire private test. Other product pages describe plans, not the same deployed configuration.
Provider retention and model-training terms depend on the service, account, and settings. We do not promise zero provider retention or India-only processing.
- Google Cloud and Firebase
Website hosting, product infrastructure, and contact records.
Configured product infrastructure and contact storage: Mumbai, India (GCP asia-south1). Firebase Hosting serves website files through a global network.
- Google Gemini
The default AI provider for VikaHire, including text assistance, scoring, and embeddings. Requests contain the data that each feature needs.
AI processing can occur outside India. The product infrastructure region does not fix the AI processing region.
- OpenAI
VikaHire speech transcription and generated interview speech, when those features apply.
Processing can occur outside India. The deployment and provider settings determine the applicable data terms.
- Sentry
Error reports from the VikaHire frontend and backend. This marketing site does not include a Sentry client.
US data region. Error reports can include technical context about a failed request.
- Resend
Transactional email for VikaHire and the contact service when active.
The sender setup uses Tokyo. That setting is not a promise that every mail copy stays in Japan.
- Google Workspace
The company mailbox receives enquiries and replies to them.
This notice makes no India-only storage promise for mailbox copies.
Retention and deletion
The private-test policy sets interview retention to 30 days. Read the period on your consent screen before you agree; ask about any difference.
At expiry, VikaHire removes interview answers, work, recordings, and scores. It can retain the session, consent, and human-decision records.
This period is not a promise to delete every application record or email copy. Ask the hiring organization about its other hiring records.
You can ask the hiring team for early deletion or removal of your words from an imported transcript.
Your copy, corrections, and accommodations
If your invitation includes portal access, use Your data to request a copy of your interview consent, scores, and transcripts.
Contact the hiring team to correct application details, discuss a different interview method, or request an accommodation. Use the contact in your invitation.
If you cannot reach the team, email hello@vikawork.com with the organization name. Do not attach your interview content or identity documents.