Applicant tracking with structured AI interviews
Every AI score shows its working.
VikaHire is an applicant tracking system for recruiters, hiring managers, and interviewers. Plan roles, shortlist with explained match scores, run structured AI first rounds, and record each decision. AI helps with routine work. A person on your team makes each hiring decision.
- Recruiters
- Hiring managers
- Interviewers
- Admins
- 5 AI first-round formats
- Screening, coding, system design, agentic AI, and generic or aptitude rounds.
- 5 Match dimensions, each explained
- Skills, experience, education, location, and semantic fit. A name, school, or employer does not change the score.
- 2 Consents before an AI interview
- The candidate consents to recording and to AI-assisted scoring. If the candidate declines either, the interview does not start.
- 0 Face or emotion analysis
- AI interviews use no camera. VikaHire does not analyze a face or the emotion in a voice, in AI or recorded human interviews.
The hiring journey
One clear path through every role.
Each step adds useful context to the same record. The next person does not need to rebuild the story.
- 01
Define
Create the job, name its owner, and set the interview rounds.
- 02
Shortlist
Build candidate profiles and read an explained match score.
- 03
Interview
Schedule a person or run a structured AI first round.
- 04
Review
Read feedback, transcripts, rubric scores, and quoted evidence.
- 05
Decide
Record the outcome and keep its history with the application.
Structured AI interviews
Do not trust a score. Read the evidence.
Each AI interview produces a transcript, a weighted rubric, a reason for each score, and quotes from the answer.
- A reviewer can open the evidence for every rubric item.
- A reviewer can replace a score and record the reason.
- If the interview misses a topic, the report says that evidence is not sufficient.
- The final outcome comes from a person: advance, reject, or get more review.
Five first-round formats
- ScreeningA scripted conversation with follow-up probes, recorded one turn at a time.First-round fit and motivation
- CodingOne problem, a real conversation about it, and an editor. VikaHire never runs the code to score it.Engineering roles
- System designA brief, a whiteboard, and an interviewer that answers from an authored oracle instead of inventing requirements.Senior engineering
- Agentic AIDecide which parts of a task belong in code, in a model, in a tool, or with a person. Then correct an authored incident.AI and automation roles
- Generic and aptitudeCompetency scripts with verbatim questions and probe banks, or timed multiple choice on the same engine.Managerial, behavioral, sales, and HR rounds
For candidates
Candidates know what happens to their answers.
A candidate that the team invites gets a portal of their own. Before an AI interview starts, the candidate reads what VikaHire records and how a score works.
- A portal of their own
- Candidates see their applications and interviews, keep their résumé current, and offer times for interviews.
- Consent before the interview
- The consent page names what VikaHire records, how AI-assisted scoring works, and how long VikaHire keeps the answers.
- Transcripts they correct
- In an AI interview, the candidate can correct the transcript of a spoken answer before sending it.
- Speak or type
- Each spoken question also accepts typed text. The screening interview also works on a phone.
- Time read aloud
- On a timed question, screen readers announce the time left at one minute, thirty seconds, and ten seconds.
- A copy of their data
- Candidates can download their profile, résumé, consents, AI interview scores, and transcripts. Notes from the hiring team stay out.
One workspace, clear ownership
Give each team member the right view of the work.
VikaHire connects the team without giving every member the same access or the same tasks.
- 01
Recruiters
Create jobs, build the shortlist, move the pipeline, and schedule each round.
- 02
Hiring managers
Read match details and interview evidence. Then record the outcome.
- 03
Interviewers
Set availability, see assigned interviews, and submit structured feedback.
- 04
Admins
Set roles, permissions, AI policy, and organization controls.
Responsible AI
AI does routine work. Your team owns the outcome.
Each AI ability below has a stated limit. You can see the AI work, and hiring authority stays with your team.
- Interview scoring uses only submitted words and work products.
- No training pipeline turns your hiring data into a product model.
Résumé parsing
Reads contact details, skills, work history, education, certifications, languages, and projects from a résumé.
Limit: Parsed fields stay editable. A recruiter can correct any of them.
Match explanation
Writes the strengths and gaps of a candidate for a job.
Limit: The score comes from a fixed calculation, not from the model. A match never moves a candidate.
AI first rounds
Runs a structured interview and scores the answers against your rubric, with quoted evidence. Aptitude tests use an answer key.
Limit: The score is advisory. The AI does not reject or advance anyone.
Scout, the assistant
Answers from the records that you can open, and proposes a small set of actions.
Limit: An action runs only after you click Confirm. The server then tests your permission again.
Agents
Runs a small workflow on an event, on a schedule, or by hand.
Limit: An approval gate can hold a step until a person approves it. The run log records each step.
Automation you can inspect
- A run you can inspect
- VikaHire records each step, status, time, token count, and error.
- Limits you can set
- Set concurrency, open runs, step time, token use, and a run deadline.
- Access you can defend
- Roles control permissions. The audit log records important changes and decisions.
Before you talk to us
Read how we handle hiring data.
These notices cover the VikaHire private test. Counsel has not reviewed them yet.
Private beta
See VikaHire on one of your open roles.
Bring one open role to a short session. We set up the job and its AI first-round script with your team. Then we show the shortlist and the review with demo candidates, and where VikaHire cannot fit.